Where OmniFocus’s UI excels at displaying the same information in different ways, Todoist’s UI excels in its simplicity and the ability to jump between different projects and display different information in the same way.Īs previously mentioned, you can create tasks out of emails using quick actions. Like OmniFocus, it’s got a fairly click-heavy UI, but Todoist does allow more keyboard use when assigning due dates to new actions, which can save having to move your hand back and forth between keyboard and mouse with each task. The comments section is large and easily accommodates some stream-of-consciousness work and updates. Labels only show when needed/specified (unlike OmniFocus’s contexts, which are omnipresent). Of these tools, Todoist has hands-down the cleanest display. On the positive side, there are a good number of shortcuts for switching perspectives, quick entry, and other tools to make using OmniFocus on the Desktop and on the iPhone very easy to use. The due dates and whatnot are very useful, but not very useable and are very click-heavy. Second of all, the note is very cramped, inconvenient, and can’t really contain any useful attachments. First of all, I have to scroll to see the notes section. Where it’s most cluttered/cramped though is the side panel that shows the details for each action. Also, the fact that they consider “due soon” as “within 24 hours” means that things that won’t be actionable until tomorrow show up now as yellow, even though they aren’t actionable right now. Far from actually honing the eye in, this looks like a block of text. In an effort to highlight/bold information that really matters right now, they put other information (like project, context, etc.) in a light gray. Somewhat to my dismay when I first bought it, OmniFocus for Desktop feels cluttered. Of these three tools, Outlook is definitely the most customizable. Besides the normal MS ribbon at the top, the overall space is very clean and you can very easily switch between different views. You can change the columns and information shown for each next action. Hell, it’s where I spend at least 2-4 hours every work day, so the email portion (and subsequent task portion) is clean, familiar, and very customizable. How did Todoist stack up to the other two? User Interface and Look-and-Feel Outlookīeing part of the Microsoft Office Suite, Outlook is familiar. Ideally, this should be available no matter what: home, work, in transit, whatever. What I wanted was a nice way to have sub-actions within subprojects, like I can do in OmniFocus on my Mac. Since I often have a lot of different projects going at once, this is completely untenable for me. However, Outlook completely lacks the concept of a project, and the only way of grouping tasks is using categories. Outlook’s task list is useful only in that you can quickly turn emails into tasks using quick actions. all the unique next actions), especially when you include small projects of only 3-5 actions. However, it gets very cluttered very quickly when you try to use it as a task management tool (i.e. Trello works really well (in my opinion) as a master project list and it even does a passable job as a project management tool for large projects.
Todoist for mac outlook driver#
When I decided to try out Todoist, the primary driver was that I needed a better way to track projects, particularly small projects. I was using OmniFocus on my phone and desktop, outlook on my work laptop (which was, as expected, almost exclusively for work), and trello to piece the rest together, including on my iPad (see pricing section below) and personal laptop.
However, as I did more work ( projects done for personal edification) split between my (PC) laptop and (Mac) desktop, my “system” started to fracture. When I bought OmniFocus, I wasn’t that concerned with this, since I wanted to keep my work life and home life separate. One of the core tenants of GTD is that everything is in one system.
Todoist for mac outlook windows#
I’m currently writing this post on a Mac, but my work laptop is a windows computer, as is my personal laptop (although I would love an Airbook, I just can’t justify the price, and the windows laptop made sense for my computing needs at the time).
So how do these three systems work, and how do they stack up? Background and Requirements for my GTD Trusted System To my surprise, I actually found it even more useful than I was expecting, and decided to do a head-to-head against OmniFocus, my current GTD weapon of choice. Recently, I’ve been experimenting with Todoist as an alternative to Outlook as a task management system. Like all entries on this blog, it will come as no surprise to my readers (who, according to wordpress analytics, virtually all know me) to hear that I have a fond curiosity for dabbling and experimenting with task management tools.
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